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How do I use NFC devices for time tracking?

Add NFC devices, assign them to users or activities, and scan to start tracking

This article is for: Standard user, Manager, Project manager (scanning); Admin, Account owner (device setup).

NFC transponders and NFC stickers allow users to start time tracking by scanning with a mobile phone or a time clock terminal. You can assign each NFC device to a user, an activity, or a project. When a user scans the device, the assigned activity starts automatically.

Contents

Types of NFC devices

TimeTac supports two types of NFC devices:

  • NFC sticker – a small adhesive tag that you can place on a wall, desk, or piece of equipment. Users scan the sticker with their mobile phone to start tracking.
  • NFC transponder – a physical card or key fob. Users scan the transponder at a TimeTac time clock terminal to clock in or out.

Add an NFC device

You can add an NFC device via the web app (by entering the serial number) or via the mobile app (by scanning the device directly).

Via the web or mobile app:

  1. Navigate to Company > Devices in the sidebar.
  2. Click Add device.
  3. Select NFC transponder or NFC sticker and follow the on-screen prompts. 

Tip: Assigning an NFC sticker to a project is useful when you place it at a specific work location. Any user who scans it will start tracking time on that project.

Scan an NFC device to start tracking

Users scan an NFC device to start or stop time tracking.

  • Mobile: Hold your phone near the NFC sticker. The activity assigned to this sticker will start automatically.
  • Terminal: Hold the NFC transponder near the TimeTac time clock terminal to clock in or out.

Info: If the NFC sticker is assigned to a project, the user will be asked to select an activity within that project before tracking starts.

Delete an NFC device

Follow these steps:

  1. Navigate to Company > Devices.
  2. Select the device you want to remove.
  3. Click Delete.

Warning: Deleting an NFC device does not delete any time entries that were recorded with it.

 

You now know how to add, scan, and delete NFC devices in TimeTac.