How do I create a work schedule for minijob workers?

A work schedule for minijob workers allows flexible working hours. The expected hours can be distributed on a weekly or monthly basis. There are no fixed working days, so working hours can be adapted to the respective requirements.

Contents

• Create a work schedule for minijob workers
• Assign the work schedule to a user
• Display in the timesheet report
• Display in the calendar

Create a work schedule for minijob workers

1. Navigate to Company > Work Schedules in the side menu.
2. Click Add work schedule.
3. Enter a name for the new work schedule.
4. Select Minijobber as the template.
5. Click Create.
6. Select whether the working hours are distributed per week or per month, and enter the number of hours as a decimal value (use a full stop as the decimal separator, e.g. 7.5).
7. D define whether the working hours balance may become negative:
   • Total balance can be negative
   • Total balance may cannot be negative
8. Under Absences, enter the number of hours as a decimal value (use a full stop as the decimal separator, e.g. 4.0) that should be credited for absences.
9. Select the weekdays on which the hour credit should apply when an absence falls on that day.
10. Click Save.

Assign the work schedule to a user

Learn more in the article: How do I assign a work schedule to a user?

Display in the timesheet report

Once you have created and assigned the work schedule, the recorded working time is displayed in the timesheet report. Navigate to Reports > Timesheet Report in the side menu to view it. The following differences apply compared to other work schedule types:

• No columns for regular working hours (RWH) and expected hours (EH) are displayed, as this model has no fixed target or regular working hours.
• WH (Working hours) and TWT (Total working hours) are usually the same, as this model does not include premium pay. 
• PL (Paid Leave): Includes all paid absences, e.g. public holidays, leave days, special leave, or parental leave. Which absences are considered paid can be defined in the absence types settings.
• TT (Total time): May differ from TWT because paid absences are added.
• The TT total must match the agreed weekly or monthly hours, otherwise a negative balance results.
• DB (Daily balance): Can be positive or negative.

Display in the calendar

You can also view the credited absences for this work schedule in the calendar. Navigate to Calendar in the side menu. Absences are colour-coded as follows:

• Leave days are credited within the defined hour credit and shown in green in the calendar.
• Public holidays are credited and shown in purple.
• Other paid absences (e.g. special leave or parental leave) are credited and shown in orange.

You now know how to create a work schedule for minijob workers in TimeTac, configure weekly or monthly hours, and understand how the model is displayed in the Timesheet Report and calendar.