How do I set working hour limits?
Define maximum working hours and rest periods in a work schedule and view warnings in the calendar
This article is for: Admin, Account Owner
Working hour limits protect people from excessive workloads. In TimeTac, you define the maximum daily and weekly working hours and the minimum rest periods. When these limits are exceeded, TimeTac displays a warning in the calendar and the timesheet report.
Contents
- What working hour limits are available?
- Set maximum working hours
- Set rest periods
- View warnings in the calendar
- View warnings in the timesheet report
What working hour limits are available?
TimeTac supports four working hour limits that you configure in a work schedule with expected hours:
| Limit | Description |
|---|---|
| Daily maximum working hours | The maximum permitted working time per day (0–24 hours). |
| Weekly maximum working hours | The maximum permitted working time per week. |
| Daily rest period | The minimum rest time between two work periods per day (0–24 hours). |
| Weekly rest period | The minimum rest time per week. |
Info: Working hour limits can only be set in a work schedule with expected hours. Other work schedule types (no expected hours, minijobber) do not support this setting.
Set maximum working hours
Define the maximum daily and weekly working hours. When people exceed these limits, TimeTac displays a warning.
Follow these steps
- Navigate in the side menu to Company > Work Schedules.
- Click the desired work schedule with expected hours to edit it.
- Open the Maximum working hours tab.
- Enter the daily maximum working hours.
- Enter the weekly maximum working hours.
- Click Save.
Tip: Leave a field empty if you do not want to set a limit for that period. You can define only the daily or only the weekly maximum working hours.
Set rest periods
Define the minimum rest periods that must be observed between work periods. When people fall below these limits, TimeTac displays a warning.
Follow these steps
- Navigate in the side menu to Company > Work Schedules.
- Click the desired work schedule with expected hours to edit it.
- Open the Rest periods tab.
- Enter the minimum daily rest period in hours.
- Enter the minimum weekly rest period in hours.
- Click Save.
View warnings in the calendar
When a person exceeds a working hour limit or falls below the minimum rest period, TimeTac displays warnings directly in the calendar.
Red bar on time entries
In the day view, a colored bar on the left edge of each time entry indicates the status:
- Blue: The recorded working time is within the expected hours.
- Dark blue: Overtime.
- Red: The recorded working time exceeds the maximum working hours or falls outside the defined expected hours.
Hover over the red bar to see the type of violation in a tooltip.
Warning icon
- Day view: A red warning icon appears next to the recorded working time in the day header.
- Month view: The warning icon appears within the day tile next to the working time duration.
- View details: Hover over the warning icon to see the type of violation in a tooltip.
The following warning messages are displayed:
| Violation | Warning message |
|---|---|
| Daily maximum working hours | Daily working hours exceeded the maximum. |
| Weekly maximum working hours | Weekly working hours exceeded the maximum. |
| Daily rest period | Daily rest period fell below the minimum. |
| Weekly rest period | Weekly rest period fell below the minimum. |
Tip: Click the warning icon to navigate directly to the day view of the affected day.
View warnings in the timesheet report
Working hour limit violations also appear in the timesheet report.
- Warning icon: A warning icon appears in the relevant column of the affected day.
- Maximum working hours: The warning is displayed in the Total working time (GAZ) column.
- Rest periods: The warning is displayed in the Start column.
- View details: Hover over the warning icon to see the type of violation.
- Navigate to calendar: Click the warning icon to go directly to the day view in the calendar.
Warning: Working hour limits serve as monitoring tools and generate warnings. They do not prevent people from recording working time beyond the defined limits.
You now know how to set maximum working hours and minimum rest periods in a work schedule and where TimeTac displays warnings when these limits are exceeded.