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How do I manage general activities?

Set up reusable activities that aren't tied to a single project

This article is for: Admin, Account owner

General activities are activities that aren't tied to a specific project — for example, internal meetings, training, or breaks. You'll find them in TimeTac under Activities & projects > General activities. Every person in your account can track time against them.

Info: Two activities — Working and Break — are part of the system and cannot be modified. You can't rename them, change their colour or type, or archive them. You can still link geolocations and set Working as the default activity.

Contents

Add a general activity

Each activity has a name, a colour, and a type.

Follow these steps

  1. Navigate to Activities & projects > General activities.
  2. Click Add activity.
  3. Enter a name and pick a colour.
  4. Choose a type:
    • Paid working activity — work-related activities paid by the employer, for example meetings or training.
    • Paid non-working activity — non-working activities during working hours that are still paid, for example a doctor's appointment or visit to the authorities.
    • Unpaid non-working activity — activities that do not count as paid or working time, for example breaks.
  5. Optional: link one or more geolocations to the activity.
  6. Click Save.

Edit an activity

You can change the name, colour, or linked geolocations at any time. The type cannot be changed after the activity is added. System activities (Working and Break) only allow geolocation changes — see the note above.

Follow these steps

  1. Navigate to Activities & projects > General activities.
  2. Open the actions menu (•••) on the row and select Edit.
  3. Update the fields you need.
  4. Click Save.

Archive or restore an activity

Archive an activity when it's no longer in use. Archived activities don't appear in time tracking pickers, but past time entries are kept.

Follow these steps

  1. Open the actions menu (•••) on the row.
  2. Click Archive to archive an active activity, or Restore to bring back an archived one.

Info: To see archived activities, click the Active filter button next to the search field and switch to archived activities.

Set the default activity

The default activity is preselected when a person creates a new time entry. Only one default exists per account, and it is marked with the Default badge in the activity list.

Follow these steps

  1. Open the actions menu (•••) on the activity you want as the default.
  2. Click Set as default.

 

You now know how to manage general activities in TimeTac.