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How is my working time balance calculated?

In the timesheet report, a comparison is made between actual hours worked (column Working Hours) and target working hours (column TWH).


You can call up the timesheet report as a detailed table organised by day.


How many target hours must be worked on the respective weekday is defined in the working time model of the respective user.

There are two different working time balances in the timesheet report:


Daily Balance of hours (column DB)

  • The daily balance indicates whether more or fewer hours than regular were worked on a day. 
  • Positive daily balance: more hours were worked than specified in the regular working hours.
  • Negative daily balance: fewer hours were worked than the target — i.e. the target hours were not fulfilled.
  • Daily balance = zero: the target hours for the day in question were exactly fulfilled.


Balance (column Balance)

The total working time balance is the current account balance regarding accumulated over or short time. It is directly related to the daily balance:

  • The total working time balance increases compared to the previous day if more than the daily target has been worked, and the daily balance is therefore positive. This can also compensate for short time.
  • The working time balance decreases compared to the previous day if the daily target has not been met, and the daily balance is therefore negative. Users therefore use up plus hours from their working time balance. If the working time balance is already negative, the minus hours increase further.
  • The working time balance also decreases when users take compensation time. Compensation time can be entered via the absences menu.
  • The working time balance remains unchanged if neither plus nor minus hours have been added compared to the previous day and the daily balance is therefore zero.

This allows you to see at a glance when overtime or minus hours have been accrued and how high an employee's current working time balance is.

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